Duplicate Issue of Shares
Your trusted partner for investor support — enabling end-to-end assistance for re-issuance of lost, misplaced, or damaged share certificates.
Overview
Duplicate Share Certificate issuance is the essential legal process of obtaining a new share certificate when the original document is lost, misplaced, stolen, or physically damaged. Governed under the Companies Act, 2013, this procedure ensures that the rightful owner restores their legal proof of shareholding. Companies and Registrar & Transfer Agents (RTAs) follow a strict verification protocol to prevent fraudulent claims.
Bizmint provides comprehensive support for the re-issuance of physical shares. We assist in verifying folio details, drafting the mandatory indemnity bonds and affidavits, and coordinating with the company's RTA for smooth approval. Once the duplicate certificate is issued, we also offer guidance on dematerialization to prevent future loss.
Key Benefits
Restore Ownership Rights
Regain the legal document proving your ownership of shares in a listed or unlisted company.
Fraud Prevention
Issuing a duplicate certificate with the company's RTA invalidates the lost certificate, preventing potential misuse.
Enable Dematerialization
Obtaining the duplicate certificate is the first step toward converting your physical shares into digital form.
Legal Compliance
Stay compliant with the Companies Act, 2013 by following the prescribed statutory procedure for certificate re-issuance.
Financial Asset Recovery
Unlock the value of your investments that were otherwise frozen due to missing or damaged certificates.
Value Restoration
Restore the ability to sell, transfer, or pledge your shares by having a valid physical or digital certificate.
Eligibility Requirements
Ensure your business meets these basic criteria for a smooth registration process.
Expert Tip
Having all directors present in India is not mandatory, but at least one director must be a resident of India (stayed in India for 182+ days).
Documents Required
Keep these documents ready to fast-track your application.
Investor KYC
- PAN Card of the primary holder
- Aadhaar Card (identity proof)
- Latest Proof of Address
Share Details
- Folio Number of the company
- Certificate & Distinctive Numbers (if available)
- Old Dividend Warrants or Entitlement Letters
Legal Drafting
- Notarized Indemnity Bond on non-judicial stamp paper
- Affidavit for duplicate issuance on stamp paper
- Questionnaire for duplicate certificate (if required by RTA)
Proof of Loss
- Copy of FIR or Police Complaint (for lost/stolen shares)
- Letter to the Company/RTA informing of the loss
- Copy of Newspaper Advertisement (if mandatory for high value)
Registration Process
Our seamless digital-first approach ensures completion in the fastest possible time.
Folio Verification
Verifying the exact shareholding, folio status, and identifying the current RTA of the company.
Police Complaint
Assisting in filing a police complaint (FIR) for lost certificates, a mandatory requirement for most RTAs.
Dossier Preparation
Drafting the specific indemnity bonds, affidavits, and letters as per the company's prescribed formats.
RTA Submission
Submission of the finalized legal dossier and supporting documents to the Registrar & Transfer Agent.
Query Resolution
Liaising with the RTA or Company Nodal Officer to resolve any technical observations or data gaps.
Public Notice
Coordinating the newspaper advertisement (if required) to invite objections before issuing the duplicate.
Certificate Grant
Review of the final application by the Board of Directors and formal issuance of the duplicate share certificate.
Digital Transition
Assistance in submitting the new certificate for dematerialization into your active Demat account.
Mandatory Compliance
Staying compliant is crucial for your company's good standing. Non-compliance may lead to penalties and director disqualification.
View All Compliance ServicesWhy Choose Bizmint?
We combine professional expertise with technology to provide the best-in-class incorporation experience.
FAQs
Common questions about Duplicate Issue of Shares
Reclaim Your Share Certificates
Don't lose your ownership rights due to misplaced documents. Restore your share certificates professionally with Bizmint's expert assistance.