Statutory Registers & Minutes
Your trusted partner for corporate record-keeping — ensuring accurate maintenance of statutory registers and minutes in compliance with MCA regulations.
Overview
Every company in India is required to maintain statutory registers and minutes of meetings as a core part of its ongoing compliance obligations. Governed by the Companies Act, 2013 and the Secretarial Standards (SS-1 & SS-2) issued by the ICSI, these records serve as the official evidence of a company's corporate actions, shareholding changes, and board decisions.
Statutory registers record critical data about members, directors, charges, and loans, while minutes provide a formal record of proceedings from Board Meetings and General Meetings (AGM/EGM). Maintaining these records with 100% accuracy is mandatory to ensure transparency, accountability, and audit readiness. Bizmint provides comprehensive secretarial support, from drafting professional minutes to regular updating of registers, ensuring your corporate governance remains flawless.
Key Benefits
Regulatory Compliance
Fulfill mandatory legal requirements under the Companies Act and prevent statutory defaults in corporate record-keeping.
Transparency & Governance
Demonstrate high standards of corporate governance by maintaining clear, accurate, and up-to-date company records.
Audit Readiness
Ensure your records are always ready for statutory audits, secretarial audits, and inspections by regulatory authorities.
Accurate Records
Maintain a single source of truth for all corporate actions, from share transfers to key managerial appointments.
Penalty Avoidance
Eliminate the risk of heavy fines and legal consequences for the non-maintenance or delayed recording of minutes.
Legal Accountability
Provide legally valid documentation for all board and shareholder decisions, protecting the company's legal standing.
Eligibility Requirements
Ensure your business meets these basic criteria for a smooth registration process.
Expert Tip
Having all directors present in India is not mandatory, but at least one director must be a resident of India (stayed in India for 182+ days).
Documents Required
Keep these documents ready to fast-track your application.
Corporate Proofs
- Certificate of Incorporation
- MOA & AOA (Latest)
- Certificate of Commencement of Business
Meeting Data
- Board Meeting Notices & Agenda
- AGM/EGM Notices
- Attendance Sheets & Resolutions
Transaction Records
- Shareholding Details & Transfers
- Director Appointment/Cessation Details
- Loan & Charge Creation Documents
Registration Process
Our seamless digital-first approach ensures completion in the fastest possible time.
Records Assessment
Comprehensive review of your existing statutory registers and past minutes to identify any gaps or non-compliance.
Gap Rectification
Updating and rectifying missing or incorrect entries in accordance with the historical filings made with the MCA.
Data Verification
Cross-checking all physical records with the digital data available on the MCA portal for consistency.
Register Updation
Maintaining and updating over 10+ mandatory registers including Member, Director, KMP, and Charge registers.
Minutes Drafting
Drafting professional and compliant minutes for Board Meetings, AGM, and EGM as per Secretarial Standards.
Secretarial Review
Reviewing all documentation by qualified CS professionals to ensure strict adherence to SS-1 and SS-2.
Signatory Execution
Coordinating with the Chairperson and Directors for the authentication and signing of the minutes and registers.
Record Management
Establishing a secure physical or digital storage system for the long-term preservation of corporate records.
Mandatory Compliance
Staying compliant is crucial for your company's good standing. Non-compliance may lead to penalties and director disqualification.
View All Compliance ServicesWhy Choose Bizmint?
We combine professional expertise with technology to provide the best-in-class incorporation experience.
FAQs
Common questions about Statutory Registers & Minutes
Professionalize Your Records
Ensure your corporate records are 100% compliant and audit-ready with expert maintenance services from Bizmint LLP.